<aside> 💡 For tools like Calendly and Clara

❤️ **Sent here by a friend? This template is part of the larger Free Time Toolkit. Sign-up to get full (free!) access at ItsFreeTime.com/toolkit, and make sure you get a copy of the book that goes with it: Free Time: Lose the Busywork, Love Your Business by Jenny Blake. For a full done-for-you business operations hub like the one Jenny describes in the book, learn more about the Free Time Dashboard »

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Misc. Meetings (Clara)

• Days of the week: Tues / Thurs
• Times: 12:30 to 2:30
• Virtual buffer: 30 minutes
• In-person meetings: first three Thursday afternoons of each month at Soho House NY
• In-person buffer: 60 minutes
• Travel time events? Y (should Clara add travel time events to your calendar?)
• Best practice: don’t add new, non time-sensitive meetings (i.e. unless for paid gigs or special interviews or VIP) on a day where no other meetings exist

Podcasts (Calendly)

• Day of the week: Wednesday
• Duration: 1 hour (we say hello for the first 5-10 minutes and test tech; record for 30-40)
• Schedule no more than 90 days out
• Maximum events in one day: 4 (usually I prefer 3)
• Time Window: 10:30am to 3:30pm

Book Excerpt: Bake in Batches to Eliminate Task Bloat — My Parameters

Once you have blocked out your deep work time, be strategic about how to achieve more in less time within those blocks. How can you manage ongoing content production, a process that does not have a fixed end date, without letting it overtake your entire business? Batch your time by doing similar activities together, even planning them in advance on a quarterly basis, rather than scrambling at the last minute to meet deadlines.